How do I save copies of my e-mail on the DataYard server?

If you would like to access your POP3 e-mail account from multiple locations, or you would simply like to have a copy saved on the server for back-up purposes, you can configure your e-mail program to save a copy of your e-mail on the server. Below, you will find the steps necessary to save copies of your e-mail on the mail server in many popular e-mail programs.

Microsoft Outlook 2010, 2013

1. Click on ‘File’.
2. Open the ‘Account Settings’.
3. In the window that opens, double-click your e-mail account.
4. In the “change account” window, select ‘More Settings’ at the bottom right.
5. Select the ‘Advanced’ tab at the top right of the “Internet E-mail Settings” window.
6. Under the “Delivery” section, select “Leave a copy of messages on server.”
7. Select the “Remove from server after _ days” option and set the number of days. DataYard recommends using 15 days (or less if you receive a lot of e-mail) to prevent your e-mail account from reaching the server storage limit.
8. Click “OK.”

Microsoft Outlook 2007

1. Open the “Tools” menu and select “Account Settings.”
2. Select your e-mail account, and then click “Change.”
3. In the “Internet Email Settings” window, click on “More Settings.”
4. Click the “Advanced” tab.
5. Under the “Delivery” section, select “Leave a copy of messages on the server.”
6. Select the “Remove from server after _ days” option and set the number of days. DataYard recommends using 15 days (or less if you receive a lot of e-mail) to prevent your e-mail account from reaching the server storage limit.
7. Click “OK” followed by “Next” and “Finish.”

Microsoft Outlook 2002, 2003

1. Open the “Tools” menu, and select “Email Accounts” or “Account Settings.”
2. Select “View or change existing e-mail accounts.” Click “Next.”
3. Select your e-mail account, and then click “Change.”
4. In the “Internet Email Settings” window, click on “More Settings.”
5. Click the “Advanced” tab.
6. Under the “Delivery” section, select “Leave a copy of messages on the server.”
7. Select the “Remove from server after _ days” option and set the number of days. DataYard recommends using 15 days (or less if you receive a lot of e-mail) to prevent your e-mail account from reaching the server storage limit.
8. Click “OK” followed by “Next” and “Finish.”

Microsoft Outlook 1998, 2000

1. Open the “Tools” menu and select “Accounts.”
2. Select the “Mail” tab.
3. Select your e-mail account and then click “Properties.”
4. In the new window, select the “Advanced” tab.
5. Under the “Delivery” section, select “Leave a copy of messages on the server.”
6. Select the “Remove from server after _ days” option, and set the number of days. I’d recommend using 15 days (or less if you receive a lot of e-mail) to prevent your e-mail account from reaching the server storage limit.
7. Click “OK” and then “Close.”

Mozilla Thunderbird

1. On the left side, select “Server Settings.”
2. Enable “Leave a copy of messages on the server.”
3. Select the “Leave messages on server” option as well as “For at most _ days” option. I’d recommend using 15 days (or less if you receive a lot of e-mail) to prevent your e-mail account from reaching the server storage limit.
4. Click “OK.”

Mac Mail

1. Open the “Mail” menu and select “Preferences.”
2. Select “Accounts” and then select your e-mail account.
3. Click on the “Advanced” tab.
4. Enable the “Remove copy from server after retrieving a message” option and set the number of days to keep the messages in the field below. I’d recommend using 15 days (or less if you receive a lot of e-mail) to prevent your e-mail account from reaching the storage limit.
5. Close the Accounts window.

Windows Live Mail

1. Open the “Tools” menu and select “Accounts”
   Select your e-mail account and then click “Properties”
2. In the “Properties” window, click the “Advanced” tab
3. Under the “Delivery” section, select “Leave a copy of messages on server”
4. Select the “Remove from server after _ days” option and set the number of days. I’d recommend using 15 days (or less if you receive a lot of e-mail) to prevent your e-mail account from reaching the server storage limit.
5. Click “OK”